Executive Assistant NYC

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Job title: Executive Assistant NYC

Company: The Calendar Group

Job description: Our client (A high-profile personal injury law firm) is looking for an Executive Assistant to support the CEO. The successful candidate will demonstrate superb organization, self-motivation, discretion and have the necessary degree of confidence to successfully execute the instructions of the CEO.

Responsibilities:

Assist the CEO with day-to-day responsibilities
Manage a very heavy calendar that is constantly changing
Gatekeeper to CEO – familiarize yourself with his contacts and know who to prioritize
Prepare confidential correspondence and documents
Maintain an organized e-file of itineraries, documents and other important files.
Liaise with doctors, attorneys and other professional relationships
Assist the household with projects, appointments, errands, and other ad hoc projects.
Compose and edit correspondence and emails.
Misc. asks and items: meals, organize and tidy office, follow up on open items, updating contacts, checking voice mail messages

Qualifications:

The individual will have demonstrated an ability to work in a fast-paced, performance-driven environment with an ability to think broadly about the business, incorporating continual improvement of processes and procedures with a goal of excellence while focusing on accuracy and efficiency.

At least 5-7 years of experience working in a professional office environment, preferably for the same C level executive
Experienced in Microsoft Office products including Outlook, Word, Excel and Powerpoint
Dependable and punctual
Ability to work independently and in a team environment
Good multi-tasking skills and adapt to shifting priorities
Excellent communication and organization skills
Self-starter, goal oriented and high level of energy
College Degree preferred
A positive attitude, strong work ethic and a desire to work collaboratively across the organization.
Strong attention to detail.
Fluency in Spanish preferred but not required