Executive Administrative Assistant

Job title: Executive Administrative Assistant

Company: Marathon Petroleum

Job description: An exciting career awaits you

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

Summary

This position supports the MPC – Senior Vice President Controller and Staff. The candidate must be able to handle multiple organizational needs and priorities in a calm, professional, confidential and confident manner while maintaining a positive attitude. The successful candidate will be a highly self-motivated individual with strong organizational, interpersonal, and forward-thinking skills and an overall highly professional demeanor. The candidate must be a team player and eager to work with, support and back up administrative assistants in the area. Knowledge of Marathon’s corporate structure and business activities is extremely helpful. This position will report to the Senior Vice President and Controller – MPC.

Key Responsibilities

Carries out a variety of administrative routines to assure the efficient operation of the office and that the executive is afforded optimum utilization of time and effort. Administrative duties include setting up meetings, scheduling conference rooms, ordering supplies, entering time and attendance, and updating organizational documents.

Assists and coordinates special projects including but not limited to: Submittal of both draft and final version of all of the MPC Board material, assist with MPC quarterly earnings calls, assist other executive admins and executives, covering during vacations, etc., assist with special projects.

Maintains proper flow of communications. Reads, selects, and passes mail (whether hard copy or electronic) to executive; forwards remaining mail to other offices. Composes executive’s general correspondence, frequently on own initiative. Answers executive’s telephone to take and relay messages or refers calls to other individuals and furnishes some information to authorized personnel in response to inquiries when requested.

Works closely with other MPC departments.

Interacts with both external and internal contacts through written, electronic, telephone and face-to-face communication professionally.

Schedules and reminds executive of meetings and appointments; provides executive with related material; maintains current itinerary on a daily, weekly, and monthly basis.

Completes arrangements for transportation of executive and associates, coordinates arrangements for meetings conducted by executive, and gathers necessary materials.

Establishes and maintains files pertinent to executive’s activities; maintain related manuals and reference books.

Assures timely completion of various reports reflecting the activities of the executive’s organization.

Prepares expense reports timely.

Education and Experience

High school diploma or equivalent

8+ years of related experience, 4+ years of experience supporting executives

Skills

Strong verbal and written communication skills

Advanced in Microsoft Office – Outlook, Word, PowerPoint, Excel

Excellent interpersonal skills and a preference for collaboration, including proven success working with others; ability to work with high profile individuals internally and externally

Ability to work in a fast-paced and sometimes unpredictable environment; be proactive; work well under pressure and tight deadlines; along with proven ability to juggle multiple projects

Proven analytical and problem-solving abilities

Highly organized, detail-oriented and self-motivated

Flexible and willing to help out when requested

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location: Findlay OH Main Bldg

Additional locations:

Job Requisition ID: 00003730

Location Address: 539 S Main St

Education: High School (Required)

Employee Group: Full time

Employee Subgroup: Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, .

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. To view benefit information for Marathon Petroleum Corporation please visit .

Equal Opportunity Employer: Veteran / Disability

Expected salary:

Location: Findlay, OH

Job date: Sat, 16 Jul 2022 07:52:54 GMT

Apply for the job now!